The quality of board meetings can have a profound impact on the success of your company. Board members are accountable for the future of their company, so they have to create a setting that encourages discussion and decision making.

The first step to ensure successful meetings is to establish realistic goals and time frames for every meeting. Make sure to distribute the agenda ahead of time, including the estimated time for each item. This ensures that crucial discussions are not rushed through and that less important issues receive sufficient attention. Board members are also able to review the information prior to time, making it easier to ask intelligent questions and engage in productive discussions.

Be aware of the board members’ availability for each meeting, including their schedules, commitments to work and family obligations. The time and location of every meeting can make a huge differences in attendance and engagement. Try to meet at a time that suits the majority of your board.

Make sure that the agenda includes all the important topics for discussion and that the meeting begins promptly. This will help to energize and prevent participants from becoming tired or distracted.

The voting procedure and requirements clearly to avoid confusion. Encourage active participation by using different methods of participation, like breakout sessions, brainstorming sessions and role-playing. Utilize visual aids in order to participants understand and align their perspectives. Conduct reviews of the meeting and review the actions items that were discussed afterwards to identify areas that need improvement. These evaluations will allow your board to continually improve and increase its effectiveness.

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