A virtual data room secure is a digital space where large quantities of confidential documents can be shared securely beyond the walls of a company. It is utilized for M&A, due diligence and bankruptcies, litigation audits or any other occasion when multiple parties are required to review sensitive data.

The best virtual data rooms are outfitted with a variety of security options that ensure that data stays where it is meant to be – in the data room. These features include physical security and granular settings for permissions, as well as tracking document activities.

Data Center Security: The most secure VDRs utilize data centers of the highest quality with sufficient physical security measures including offsite data backups as well as data redundancy, fire protection and biometric access control. They also employ a strong business continuity plan and go through regular penetration testing.

Document Access Security: The top virtual data rooms offer documents with granular permissions, which allow admins to restrict access to specific documents and folders and specify viewing only, print and download options. They also permit users to add dynamic watermarks to pages of documents that are printed or viewed, and set time limits for access.

Privacy Security: A quality VDR surpasses or meets ISO 27001 compliance and is HIPAA certified. It has end-to-end encryption (E2EE) to stop unauthorised interceptions of data by hackers and service providers, and to prevent data from being modified or deleted.

A top-rated VDR is certified for FINRA (Financial Industry Regulatory Authority) and SOC 2 (Service Organization Controls) and ensures that it adheres to the highest standards of practices for handling to safeguard PII. This prevents costly penalties and other legal costs associated with data breaches, as well as the loss of revenues that result from compromise of trade secrets or strategic plans.

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