The most effective board management tools provide a secure, digital environment for meeting documents and activities. Directors can concentrate on strategic oversight and governance and reduces the risk of hacking or leaks of information that can be associated with unsecure emails.

Board members can spend more time with colleagues when they have access to the most important meeting files and tools. The best boards portals allow for simple agenda creation as well as voting and recording of minutes. Users can also make use of collaborative tools such as shared document editing and video conferencing that is real-time to encourage productive conversations in the boardroom.

A good board portal must be user-friendly and provide a variety of pricing and plan options for all kinds of organisations. Subscription models that have different levels of service are common. They are based on the number and type of 7 must have features in a board meeting tool users as well as the features. Ask potential vendors about any additional fees, such as extra storage for data or training.

After you’ve discovered the benefits of a board portal and the increased efficiencies that come with it, think about expanding your solution to other groups within your organization. Memorial Health System uses BoardEffect, for example, to manage a number of internal committees and groupings beyond their board. This allows them to provide efficiency across a broad range of stakeholders including foundations, staff and event committees.